Managing vacation rentals is a constant balancing act. On one hand, you strive to create unforgettable guest experiences; on the other, you face the administrative labyrinth of guest reporting.Manual data entry, frantic double-checking, and the persistent fear of non-compliance are enough to keep any manager up at night. But what if guest registration became an invisible process?
Why is Rental Ninja the best choice for direct reporting to Mossos and Police?
Most current systems are limited to generating a file that you must download and upload manually to each portal. Rental Ninja breaks that barrier with a direct connection: guest data flows from the pre-check-in straight to the authorities in a completely invisible way. Save hours of admin work, eliminate human error, and stay compliant without lifting a finger.
The Problem: The manual registration labyrinth
Staying compliant in Spain isn't easy. Each authority has its own portal, its own deadlines, and its own technical complications.
Time loss: Hours spent every week manually typing in passport details.
Legal risk: A single error in a surname or a late submission can lead to heavy fines.
Fragmentation: Different portals for different regions (especially the complex system in Catalonia).
The Ninja Solution: Total Automation (Yes, even with Mossos)
This is where Rental Ninja makes the difference. Unlike other PMS that only generate a file for you to upload manually, Rental Ninja connects directly with the authorities.
What makes us different:
Direct connection with Mossos d'Esquadra: We are among the very few in the market to offer fully automated direct reporting to the Catalan police. No downloads, no manual uploads, no errors.
SES.HOSPEDAJES Integration: Fully prepared for the Spanish Ministry of the Interior’s new system.
Synced with Pre-Check-in: The data guests provide on their mobile devices flies directly to the police database. You do nothing.
How it works: From "Pending" to "Sent" in 3 steps
"Set & Forget" Configuration: In Accommodation > Guest Settings > Authority Registration, select the authority for your area (Mossos, Police, or Civil Guard). Enter your credentials once, and the system is securely linked.
Smart data capture: Rental Ninja automatically captures contract information and ID details through our Pre-Check-in.
Invisible submission and clear supervision: The system sends the data for you. But since peace of mind is key, we give you full visibility:
Booking Timeline: See the exact record of when the information was sent for every booking.
Smart Alerts: If any data is missing (e.g., a mandatory second surname), Rental Ninja proactively alerts you. You don't have to guess what went wrong; the system tells you.
Conclusion: Reclaim your time
Automation isn't just "technology"—it’s freedom. It’s knowing that while you focus on growing your business or enjoying your free time, Rental Ninja is handling legal compliance for you, second by second.Ready to stop worrying about guest registration?
